proof politic

privacy policy

This is the privacy policy that I operate

1          Introduction

 

My name is Tania Deitch and I am a sole trader operating as proof politic, offering freelance editorial services to students, academics, authors and businesses.

It’s important to me that you are comfortable with the information that I gather from you in the course of our business, so this policy describes the data that I collect from you, what it is used for, and how it is stored and protected.

If you would like to contact me in relation to this policy, you can do so using my contact details below:

Name:             Tania Deitch

Telephone:      Business phone number

E-mail:             tania@proofpolitic.com

This privacy policy covers the data collected by proofpolitic.com and its website.  It does not cover the privacy policies of websites that are linked to www.proofpolitic.com

 

2          The types of personal information I collect

 

I collect and process the following information in the following ways:

 

2.1       Information about activity on my website

Type of information collected

Information about your computer’s browsing activity on my website (www.proofpolitic.com).

How it is collected

This is done by the placement of a ‘cookie’ file on your computer by my website, to capture your browsing experience. 

This data is captured by my website host, Squarespace. 

Lawful basis for collection

The legal basis for my collection and processing of this data must be your consent, so this will only happen when you consent to it. 

This is why you are asked to consent or not consent to this by a cookie banner that is presented to you when you first visit my site. 

You are free to not consent to this and you are free to remove your consent at any time either via your browser settings, or by contacting me to withdraw consent.

Please contact me at tania@proofpolitic.com if you wish to do this.

What it is used for

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses and Squarespace’s Cookie policy.

  • These functional and required cookies are always used, which allow Squarespace, my hosting platform, to securely serve this website to you.

  • These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.

 

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

     

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

  

Sharing this data, storage and security

I share this information with Squarespace, my website analytics provider, to learn about site traffic and activity.  Other than this, I will not share this data or use it for marketing purposes.

Please see Squarespace’s privacy policy for information about how Squarespace stores and protect this information.  This can be found by following the link below:

Squarespace’s privacy policy

 

2.2       Standard contractual personal data

 

Type of information collected

I collect the following information from you, as a client:

  • Your name

  • Your business name (if that is relevant)

  • A postal address for you or your business

  • An email address by which to contact you

  • A telephone number by which to contact you

  • Information about the work that you would like me to do for you (for example, you subject matter, its word count, your profession, the nature of the text).

  • Information about any constraints or practices that you would like me to accommodate as we work together.

     

How it is collected

I ask you to provide theinformation as part of our professional interaction, and this would normally be captured by email or in a preliminary meeting with you.

 

Lawful basis for collection

The legal basis for my collection and processing of this data is contractual.

 

What it is used for

I use this information in order to be able to invoice clients, and track the history of my business.

 

Sharing this data

I may share these records with HMRC if they ask me to do so.  Otherwise, I will not share them with anyone unless you specifically ask me to.

 

Storage and security

These records are stored securely on my cloud account, which has dual-factor authenticated security.

 

Retention

I have a statutory obligation to maintain business records for tax purposes.  I am required to hold these records for at least five years after the 31 January submission deadline of the relevant tax year.  At the end of the retention period, relevant files will be deleted.

 

2.3       Non-standard personal data

Type of information collected

Sometimes, the work I do might include a considerable amount of a client’s or someone else’s personal data.  For example, if you provide me with your CV, or a piece of writing containing sensitive biographical or autobiographical information.

Because this is the nature of the work, and I cannot perform my services without processing it, it is understood when you send it to me that you permit me to receive and process this information. 

 

How it is collected

When you send me your text to work on, either by email, or via Dropbox.

 

Lawful basis for collection

The legal basis for my collection and processing of this information is contractual.

 

What it is used for

I do not use this information, I merely process it as part of the contract that we hold. Retaining the copy after the contract enables us to have access to records of the activity should there be a need to.

Storage and Security

This information is stored securely in my cloud-based working system, Dropbox, which has dual factor authenticated security.

 

Retention

My default retention period for working materials for clients is 12 months, but if you request a different one, I will work to that.  At the end of the retention period, relevant files will be deleted.

 

3          Your data protection rights

Under data protection law, you have rights including:

 

Your right of access - You have the right to ask me for copies of your personal information.

Your right to rectification - You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.  

Your right to erasure - You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask me to restrict the processing of your personal information in certain circumstances.  

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability - You have the right to ask that I transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

 

Please contact me at tania@proofpolitic.com if you wish to make a request.

 

4          How to complain

 

If you have any concerns about my use of your personal information, you can make a complaint at tania@proofpolitic.com.

You can also complain to the ICO if you are unhappy with how I have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

 

ICO website: https://www.ico.org.uk